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CONFERENCE INFORMATION

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REGISTRATION

To register for the conference, please register online or download the registration form and send it by 22 September, together with your payment, to:

International Bar Association 10th Floor,
1 Stephen Street London W1T 1AT,
United Kingdom
Fax: +44 (0)20 7691 6545
E-mail: confs@int-bar.org  


SOCIAL FUNCTIONS
Social function tickets will NOT be confirmed until full payment is received at the IBA office. If full payment is not received by Friday 3 September tickets will be released without further warning. As numbers may have to be limited for certain functions, tickets will be allocated on a first come, first served basis. Requests for tickets for unregistered accompanying persons will only be granted at the discretion of the Head of Conferences.

ACCOMPANYING PERSONS
No member of the legal profession may be registered as an accompanying person. Only registered accompanying persons (ie those paying the fee of CAD$350) are eligible to participate in the social programme and excursions, except with the prior agreement of the Head of Conferences. Accompanying persons may not attend working sessions. However, tickets for the Cultural Issues programme on Monday can be purchased

IMPORTANT DATES

Friday 16 July
Early registration fee and preliminary list of participants – registration forms and payment must be received at the IBA office by Friday 16 July. The preliminary list of participants will be available to all registered delegates on this web site by the end of August.

Friday 3 September
Final list of participants – registration forms and payment must be received at the IBA office by Friday 3 September. The final list of participants will be available online from Saturday 3 October. Hard copy will not be provided to delegates at the conference.

Social function tickets
– social function tickets will not be confirmed until full payment is received at the IBA office. If full payment is not received by Friday 3 September then tickets will be released without further notice.

Wednesday 22 September
Cancellation – notice of cancellation must be received at the IBA office, in writing, by Wednesday 22 September. A 15 per cent administration charge will be deducted on both registration fees and social function tickets. After this date, no refunds can be made for registration fees; however, your registration fee can be transferred to a substitute delegate. Only one transfer/substitute per registration. Social function tickets will only be refunded after this date if the IBA can resell the ticket at the Conference.

Registration
– all registrations (online and by hard copy) must be received by close of business on Wednesday 22 September in order to be processed. After this date registration will only be possible upon arrival at the conference; the higher fee will then apply.

Social functions
– all social function ticket bookings must be finalised by close of business on Wednesday 22 September. After this date all amendments, returns and purchases of social function tickets will only be possible upon arrival at the conference. Please note that new ticket purchases will be subject to availability at the conference. Returned tickets will only be refunded if the ticket is resold. All refunds will be made from the London office after the conference, and will be subject to a 15 per cent administration charge.

Fast track registration
– all delegates who have registered and paid for the conference, social functions and membership fees in full before end of business on Wednesday 22 September will receive a voucher for the fast track registration desk. The voucher is scheduled to be e-mailed on Thursday 30 September to the address indicated on the registration form. Please bring this voucher to the registration desk either in hard copy or on your blackberry.

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LANGUAGE
The working language for both the sessions and conference materials is English.

CANCELLATION/SUBSTITUTION

Any cancellation must be received at the IBA office, in writing, by Wednesday 22 September in order for fees to be refunded. A 15 per cent administration charge will be deducted from registration fees and social function tickets.

After Wednesday 22 September, no refunds can be made for registration fees; however, your registration fee can be transferred to a substitute delegate. Only one transfer/substitute per registration. Social function tickets will only be refunded after this date if the IBA can resell the ticket at the Conference.

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REGISTRATION FEES
All prices are in Canadian dollars
  Before 16 July 17 July -
22 September
At the conference

IBA members CAD$1,850 CAD$2,130 CAD$2,500

IBA members from countries with reduced membership fees* CAD$1,390 CAD$2,130 CAD$2,500

IBA members academics/ judges (full time) CAD$1,390 CAD$2,130 CAD$2,500

Senior lawyers** CAD$1,390 CAD$2,130 CAD$2,500

Young lawyers (under 30 years old) CAD$1,390 CAD$2,130 CAD$2,500

Non-members*** CAD$2,220 CAD$2,590 CAD$2,870

Accompanying Person(s) CAD$350 CAD$350 CAD$350

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* Please check to ensure your country is listed
** Reduced rate is offered to lawyers who are over the age of 65, have been an IBA member for more than 20 years and are no longer practising law.
*** Non-members can register at the IBA rate if the IBA membership form and payment is submitted at the same time as their conference registration.

Registration fees include:

  • Attendance at all working sessions
  • Conference documentation, including website access to any available speakers’ papers, preliminary and final list of participants
  • Opening ceremony and welcome party on Sunday 3 October
  • Lunches, Monday – Friday inclusive
  • Tea and coffee during breaks

Accompanying person fees include:

  • Opening ceremony and welcome party on Sunday 3 October

PAYMENT OF REGISTRATION FEES

Canadian dollars:

by cheque drawn on a Canadian bank (located in Canada) and in favour of the International Bar Association. Please send to: 10th Floor, 1 Stephen Street, London W1T 1AT, United Kingdom.
OR
by bank transfer to the IBA account number 150/00/23785624 (Sort Code 56-00-03) at the National Westminster Bank , St James’s & Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United Kingdom. SWIFT address NWBKGB2L, IBAN GB24 NWBK 60730123785624
Please ensure that a copy of the bank transfer details is attached to your registration form and sent to the IBA office.

US dollars:


by cheque converted at the current rate of exchange and drawn on a US bank and in favour of the International Bar Association. Please send to: 10th Floor, 1 Stephen Street, London W1T 1AT, United Kingdom.
OR
by bank transfer to the IBA account number: 01286498 (Sort Code 56-00-03) at the National Westminster Bank, St James’s & Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United Kingdom. SWIFT address NWBKGB2L, IBAN GB55NWBK60730101286498.
Please ensure that a copy of the bank transfer details is attached to your registration form and sent to the IBA office.

Pounds sterling:


by cheque drawn on a UK bank and in favour of the International Bar Association. Please send to: 10th Floor, 1 Stephen Street, London W1T 1AT, United Kingdom.
OR
by bank transfer to the IBA account number: 13270222 (Sort Code 56-00-03) at the National Westminster Bank, St James’s & Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United Kingdom or SWIFT address NWBKGB2L, IBAN GB05NWBK56000313270222.
Please ensure that a copy of the bank transfer details is attached to your registration form.

Euro:

by cheque or bank draft, drawn on a euro zone bank and converted at the current rate of exchange and in favour of the International Bar Association.
OR
by bank transfer to the IBA bank account number 550/00/06570631 (Sort Code 56-00-03) at the National Westminster Bank, St James’s & Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United Kingdom or SWIFT address NWBKGB2L, IBAN GB58NWBK60721106570631.
Please ensure that a copy of the bank transfer details is attached to your registration form.
PLEASE ENSURE THAT YOUR NAME, MEMBERSHIP NUMBER (if applicable) AND THE WORDS ‘CON316+ VANCOUVER’ APPEAR ON ANY TRANSFER OR DRAFT.
Credit card payments:
by Visa, MasterCard or American Express. No other cards are accepted. Credit cards will be charged in Canadian dollars. Your credit card company will convert this cost to the currency of your credit card.

International Bar Association is incorporated as a Not-for-Profit Corporation under the laws of the State of New York in the United States of America and is registered with the Department of State of the State of New York with registration number 071114000655 and the liability of its members is limited. Its registered office in New York is at c/o Capital Services Inc, 1218 Central Avenue, Suite 100 Albany, New York 12205: the administrative office of the Association is at 1 Stephen Street, London W1T 1AT, United Kingdom.

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REGISTRATION CHECK-IN
The registration desk will be located in Exhibition Hall C, Exhibition Level, Vancouver Convention & Exhibition Centre West.
Registration hours are:
Saturday: 1500 – 1800
Sunday: 1000 – 1800
Monday-Thursday: 0900 – 1800
Friday: 0900 – 1430

CONFERENCE MATERIALS
From Monday 27 September all conference materials received by the IBA will be available for registered delegates to access and download free of charge from this web site

CONFERENCE HEADQUARTERS

Vancouver Convention & Exhibition Centre West 1055 Canada Place, Vancouver BC, V6C 0C3, Canada Tel: +1 (604) 689-8232
www.vancouverconventioncentre.com

The working sessions, ticketed and non-ticketed lunches, unless otherwise stated, will take place at the Conference headquarters.

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The organisers may at any time, with or without giving notice, in their absolute discretion and without giving any reason, cancel or postpone the conference, change its venue or any of the other published particulars, or withdraw any invitation to attend. In any case, neither the organisers nor any of their officers, employees, agents, members or representatives shall be liable for any loss, liability, damage or expense suffered or incurred by any person, nor will they return any money paid to them in connection with the conference unless they are satisfied not only that the money in question remains under their control but also that the person who paid it has been unfairly prejudiced (as to which, decision shall be in their sole and unfettered discretion and, when announced, final and conclusive).
Entry formalities All delegates are responsible for checking visa entry requirements for Canada. Applications can take up to several months to process and some delegates will have to apply for their visa in person at their local embassy. Please contact your local embassy for entry formalities and apply for any required visa well in advance. For further information please visit the following websites: www.wordtravels.com/Travelguide/Countries/Canada/Visa www.embassiesabroad.com/embassies-of/Canada

We strongly advise that you check with your embassy a month prior to travelling to ensure that entry requirements have not changed. We are unable to send visa supporting application letters to delegates prior to receipt of your registration form and full payment of fees.
For bank transfer payments a copy of your bank transfer details is required in order to locate your payment. Upon receipt of the transfer documents the IBA will allocate the payment within five working days, and once this is successfully completed registration confirmation will automatically be sent by e-mail.

ACCESS FOR THE DISABLED
Vancouver Convention & Exhibition Centre West is accessible by wheelchair. Please notify us if you require special assistance.

BADGES
For security reasons, name badges must be worn at all times during the conference and at social functions. Your name badge is your pass for the Opening Ceremony and Welcome Party and access to the Vancouver Convention & Exhibition Centre West during the conference. Proof of identity is required for replacement badges.
 

 

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