Registration and Conference Information

Final Programme	Registration	Tours and Accommodation	Sponsorship Dashboard
REGISTRATION AND CONFERENCE INFORMATION
Registration	Social functions	Accompanying persons	Important dates
Cancellation/substitution	Registration fees	Payment of registration fees	No deductions or withholdings
Group/agent/third party bookings	Refund of payments	Countries with reduced membership and registration fees	Frequently Asked Questions (FAQs)
Conference materials	Conference headquarters	Airport transfers	Entry formalities

Registration

CONFERENCE PRE-REGISTRATION IS NOW CLOSED.

New registrations or any amendments to existing registrations are still possible, but only at the Conference venue from 1500 on Saturday 29 October

Social functions

Social function tickets will NOT be confirmed until full payment is received at the IBA office. If full payment is not received by Friday 30 September ticket allocation will be released without further warning.

As numbers may have to be limited for certain functions, tickets will be allocated on a ‘first-come-first-served’ basis. Requests for tickets for unregistered accompanying persons will only be granted at the discretion of the Head of Conferences.

Accompanying persons

No member of the legal profession may be registered as an accompanying person. Only registered accompanying persons (ie those paying the fee of £220) are eligible to participate in the social programme and excursions, except with the prior agreement of the Head of Conferences.

Accompanying persons may not attend working sessions.

Important dates

Friday 29 July
Early registration fee and preliminary list of participants – registration forms and payment must be received at the IBA office by Friday 29 July. The preliminary list of participants will be available to all registered delegates on this website by the end of August.

Friday 23 September
Conference list of participants – for inclusion in the list of participants available at the conference, registration forms and payment must be received at the IBA office by Friday 23 September. In addition to the printed list of participants, registered delegates will also have access a mobile list of participants’ application, available on PDA’s and Smartphones, to search through an up-to-date directory of delegates, view their contact information, discover the location and times of speakers’ sessions and send personal messages to one another.

Friday 30 September
Social function tickets – social function tickets will not be confirmed until full payment is received at the IBA office. If full payment is not received by Friday 30 September then ticket allocation will be released without further notice.

Wednesday 19 October
Cancellation – notice of cancellation must be received at the IBA office, in writing, by Wednesday 19 October. A 15 per cent administration charge will be deducted on registration fees and 25 per cent on social function tickets. After this date, no refunds can be made for registration fees; however, your registration fee can be transferred to a substitute delegate. Only one transfer/substitute per registration. Social function tickets will only be refunded, minus administration fees of 25 per cent, after this date if the IBA can resell the ticket at the conference.

Registration – all registrations (online and by hard copy) must be received by close of business on Wednesday 19 October in order to be processed. After this date registration will only be possible upon arrival at the conference; the higher fee will then apply.

Social functions – all social function ticket bookings must be finalised by close of business on Wednesday 19 October. After this date all amendments, returns and purchases of social function tickets will only be possible upon arrival at the conference. Please note that new ticket purchases will be subject to availability at the conference. Returned tickets will only be refunded if the ticket is resold. All social function refunds will be made from the London office after the conference, and will be subject to a 25 per cent administration charge.

Fast track registration – all delegates who have registered and paid for the conference, social functions and membership fees in full before end of business on Wednesday 19 October will receive a voucher for the fast track registration desk. The voucher is scheduled to be e-mailed on Thursday 27 October to the e-mail address indicated on the registration form. Please bring this voucher to the registration desk either in hard copy or on your smartphone.

Language

The working language for both the sessions and conference materials is English.

Cancellation/substitution

Any cancellation must be received at the IBA office, in writing, by Wednesday 19 October in order for fees to be refunded. A 15 per cent administration charge will be deducted from registration fees and 25 per cent on social function tickets. If you have made an accommodation booking, either through our housing agent JLC or independently, you are responsible for cancelling this separately. The IBA takes no responsibility for any financial penalties you may incur.

After Wednesday 19 October, no refunds can be made for registration fees; however, your registration fee can be transferred to a substitute delegate. Only one transfer/substitute per registration. Social function tickets will only be refunded, minus administration fees of 25 per cent, after this date if the IBA can resell the ticket at the conference.

Registration fees

All prices are in GBP £

	Before 29 July	30 July - 19 October	At the conference
IBA members	£1275	£1570	£1725

IBA members from countries with reduced membership fees*	£960	£1570	£1725

IBA members academics/judges (full time)	£960	£1570	£1725

Public lawyers	£960	£1570	£1725

Senior lawyers**	£960	£1570	£1725

Young lawyers (under 30 years of age)	£960	£1570	£1725

Non-members***	£1530	£1885	£1980

Accompanying person(s)	£220	£220	£220

* Please check to ensure your country is listed

** Reduced rate is offered to lawyers who are over the age of 65, have been an IBA member for more than 20 years and are no longer practising law.

*** Non-members can register at the IBA rate if the IBA membership form is submitted at the same time as their conference registration.

Registration fees include:

Attendance at all working sessions
Conference documentation, including website access to any available speakers' papers, preliminary and conference list of participants
Opening ceremony and welcome party on Sunday 30 October
Lunches, Monday - Friday inclusive
Tea and coffee during breaks
Hosted reception on Thursday 3 November
Transfer between the airport and official IBA Conference hotels on Saturday 29 an Sunday 30 October
Shuttle bus service between the official IBA Conference hotels and DICEC every day

Accompanying person fees include:

Opening ceremony and welcome party on Sunday 30 October
Hosted reception on Thursday 3 November
Transfer between the airport and official IBA Conference hotels on Saturday 29 and Sunday 30 October
Shuttle bus service between the official IBA Conference hotels and DICEC every day

Payment of registration fees

Pounds sterling: by cheque drawn on a UK bank and in favour of the International Bar Association. Please send to: 10th Floor, 1 Stephen Street, London W1T 1AT, United Kingdom.

OR by bank transfer to the IBA account number: 13270222 (Sort Code 56-00-03) at the National Westminster Bank, St James’s & Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United Kingdom or SWIFT address NWBKGB2L, IBAN GB05NWBK56000313270222. Please ensure that a copy of the bank transfer details is attached to your registration form and sent to the IBA office.

Euro: by cheque or bank draft, drawn on a euro zone bank and converted at the current rate of exchange and in favour of the International Bar Association.

OR by bank transfer to the IBA bank account number 550/00/06570631 (Sort Code 56-00-03) at the National Westminster Bank, St James’s & Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United Kingdom or SWIFT address NWBKGB2L, IBAN GB58NWBK60721106570631. Please ensure that a copy of the bank transfer details is attached to your registration form and sent to the IBA office.

US dollars: by cheque converted at the current rate of exchange and drawn on a US bank and in favour of the International Bar Association. Please send to: 10th Floor, 1 Stephen Street, London W1T 1AT, United Kingdom.

OR by bank transfer to the IBA account number: 01286498 (Sort Code 56-00-03) at the National Westminster Bank, St James’s & Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United Kingdom. SWIFT address NWBKGB2L, IBAN GB55NWBK60730101286498. Please ensure that a copy of the bank transfer details is attached to your registration form and sent to the IBA office.

PLEASE ENSURE THAT YOUR NAME, MEMBERSHIP NUMBER (if applicable) AND THE WORDS ‘CON358+ DUBAI’ APPEAR ON ANY TRANSFER OR DRAFT.

Credit card payments: by Visa, MasterCard or American Express. No other cards are accepted. Credit cards will be charged in GBP £. Your credit card company will convert this cost to the currency of your credit card.

No deductions or withholdings

All fees payable to us by you in accordance with the terms contained in this ‘information’ section shall be paid free and clear of all deductions or withholdings whatsoever.

If any deductions or withholdings are required by law to be made from any fees payable to us by you under the terms contained in this ‘information’ section you shall pay such sum as will, after the deduction or withholding has been made, leave us with the same amount as we would have been entitled to receive in the absence of any such requirement to make a deduction or withholding.

If we obtain the benefit of any tax credit or other relief by reference to any such deductions or withholdings, then we shall repay to you such amount as, after such repayment has been made, will leave us in no worse position than we would have been had no such deductions or withholdings been required.

Group/agent/third party bookings

The IBA is unable to process group registrations or registrations supplied through an agency. Registration, payment and all conference correspondence must be made directly with the registered delegate and not via a third party. Should we receive a Conference registration and/or payment from a third party the registration will not be processed and the funds will be returned automatically to the bank they originated from with any applicable charges deducted.

Refund of payments

All cancellations received on or before 19 October 2011 will be subject to a 15 per cent administration charge deducted on registration fees and 25 per cent on social function tickets. Refunds will only be made via the payment method they were originally sent; if a payment is refunded via bank transfer it will also be subject to any applicable bank charges.

Registration check-in

The registration desk will be located in Hall 7 at the DICEC. The DICEC has strict security checks in operation, therefore you are required to bring your registration confirmation e-mail with you in order to collect your documents and name badge.

Registration hours are:

Saturday	1500 - 1800
Sunday	1000 - 1800
Monday - Thursday	0830 - 1730
Friday	0830 - 1430

Conference materials

From Monday 24 October all conference materials received by the IBA will be available for registered delegates to access and download free of charge from this website

Conference headquarters

Dubai International Convention and Exhibition Centre (DICEC)
Sheikh Zayed Road, Dubai, UAE
Tel: +971 (4) 332 1000
www.dwtc.com/en/Organisers/Our+Venues/DICEC

Airport transfers

Transfers from the airport to the offical IBA Conference hotels will be provided on Saturday 29 and Sunday 30 October. You will receive an e-mail in September requesting flight details.

Entry formalities

All delegates are responsible for checking visa entry requirements for the UAE. Applications can take up to several months to process and some delegates will have to apply for their visa in person at their local embassy. Please contact your local embassy for entry formalities and apply for any required visa well in advance.

For further information please visit the following websites:

http://www.dnrd.gov.ae/Dnrd/Transactions/Visitors/Visitors%20Services?lang=en-GB

http://www.aboutdubai.org/visasandentry.php

We strongly advise that you check with your embassy a month prior to travelling to ensure that entry requirements have not changed. We are unable to send visa supporting application letters to delegates prior to receipt of your registration form and full payment of fees. For bank transfer payments a copy of your bank transfer details is required in order to locate your payment. Upon receipt of the transfer documents the IBA will allocate the payment within five working days, and once this is successfully completed registration confirmation will automatically be sent by e-mail.

Disclaimer

The organisers may at any time, with or without giving notice, in their absolute discretion and without giving any reason, cancel or postpone the conference, change its venue or any of the other published particulars, or withdraw any invitation to attend. In any case, neither the organisers nor any of their officers, employees, agents, members or representatives shall be liable for any loss, liability, damage or expense suffered or incurred by any person, nor will they return any money paid to them in connection with the conference unless they are satisfied not only that the money in question remains under their control but also that the person who paid it has been unfairly prejudiced (as to which, decision shall be in their sole and unfettered discretion and, when announced, final and conclusive).

Access for the disabled

Dubai International Convention and Exhibition Centre is accessible by wheelchair. Please notify us if you require special assistance.

Badges

For security reasons, name badges must be worn at all times during the conference and at social functions. Your name badge is your pass for the Opening Ceremony and Welcome Party. As the Dubai International Convention and Exhibition Centre is a public building, access to the session rooms will be denied unless you are wearing your Conference badge. Proof of identity is required for replacement badges.

The International Bar Association is not responsible for the content or reliability of any websites linked to from its site, and cannot accept liability for any damage or loss arising from reliance on such websites. Links to third party information should not be taken as endorsement of any kind.
We cannot guarantee that these links will work all of the time and we have no control over the availability of the linked pages.