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Social functions
Social function tickets will NOT be confirmed until full payment is received at the IBA office. If full payment is not received by Friday 4 September tickets will be released without further warning. As numbers may have to be limited for certain functions, tickets will be allocated on a first come, first served basis. Requests for tickets for unregistered accompanying persons will only be granted at the discretion of the Head of Conferences.Accompanying persons
No member of the legal profession may be registered as an accompanying person. Only registered accompanying persons (ie those paying the fee of €230.00 inclusive of Spanish VAT @ 16%) are eligible to participate in the social programme and excursions, except with the prior agreement of the Head of Conferences.Accompanying persons may not attend working sessions. However, tickets for the Cultural Issues programme on Monday can be
purchased (see page 19 for details).
Important dates
Friday 17 JulyEarly registration fee and preliminary list of participants
– registration forms and payment must be received at the IBA office by Friday 17 July. The preliminary list of participants will be available to all registered delegates at www.ibanet.org/ conferences/madrid2009/ by the end of AugustMonday 24 August
Final list of participants
– registration forms and payment must be received at the IBA office by Monday 24 August. The final list of participants will be distributed at the conference.Friday 4 September
Social function tickets
– social function tickets will not be confirmed until full payment is received at the IBA office. If full payment is not received by Friday 4 September then tickets will be released without further notice.Wednesday 23 September
Cancellation
– notice of cancellation must be received at the IBA office, in writing, by Wednesday 23 September. A 15 per cent administration charge will be deducted on both registration fees and social function tickets. After this date, no refunds can be made for registration fees; however, your registration fee can be transferred to a substitute delegate. Social function tickets will only be refunded after this date if the IBA can resell the ticket.Registration
– all registrations (online and by hard copy) must be received by close of business on Wednesday 23 September in order to be processed. After this date registration will only be possible upon arrival at the conference; the higher fee will then apply.Social functions
– all social function ticket bookings must be finalised by close of business on Wednesday 23 September.After this date all amendments, returns and purchases of social function tickets will only be possible upon arrival at the conference. Please note that new ticket purchases will be subject to availability at the conference. Returned tickets will only be refunded if the ticket is resold. All refunds will be made from the London office after the conference, and will be subject to a 15 per cent administration charge.
Fast track registration
– all delegates who have registered and paid for the conference, social functions and membership fees in full before Wednesday 23 September will receive a voucher for the fast track registration desk. The voucher is scheduled to be e-mailed on Thursday 1 October to the address indicated on the registration form. Please bring this voucher to the registration desk either in hard copy or on your blackberry.Language
The working language for both the sessions and conference materials is English.Cancellation/Substitution
Any cancellation must be received at the IBA office, in writing, by Wednesday 23 September in order for fees to be refunded. A 15 per cent administration charge will be deducted from registration fees and social function tickets.After Wednesday 23 September, no refunds can be made for registration fees; however, your registration fee can be transferred to a substitute delegate. Only one transfer/substitute per registration. Social function tickets will only be refunded after this date if the IBA can resell the ticket.
Registration fees
EUROPEAN REGISTRATIONS PLEASE NOTE:
For EU VAT numbers you must include your country code!
E.g: For a Spanish VAT number: ES N8260262D; For a UK VAT number: GB 240476868
| All prices are in euro |
Before 17 July |
18 July- 23 September |
At the Conference |
| IBA members Spanish VAT @ 16%† Total payable |
€1,495.00 €239.20 €1,734.20 |
€1,725.00 €276.00 €2,001.00 |
€2,025.00 €324.00 €2,349.00 |
| IBA members from countries with reduced membership fees* Spanish VAT @ 16%† Total payable |
€1,125.00 €180.00 €1,305.00 |
€1,725.00 €276.00 €2,001.00 |
€2,025.00 €324.00 €2,349.00 |
| IBA members academics/ judges (full time) Spanish VAT @ 16%† Total payable |
€1,125.00 €180.00 €1,305.00 |
€1,725.00 €276.00 €2,001.00 |
€2,025.00 €324.00 €2,349.00 |
| Senior lawyers** Spanish VAT @ 16%† Total payable |
€1,125.00 €180.00 €1,305.00 |
€1,725.00 €276.00 €2,001.00 |
€2,025.00 €324.00 €2,349.00 |
| Young lawyers (under 30 years old) Spanish VAT @ 16%† Total payable |
€1,125.00 €180.00 €1,305.00 |
€1,725.00 €276.00 €2,001.00 |
€2,025.00 €324.00 €2,349.00 |
| Non-members*** Spanish VAT @ 16%† Total payable |
€1,800.00 €288.00 €2,088.00 |
€2,100.00 €336.00 €2,436.00 |
€2,325.00 €372.00 €2,697.00 |
| Accompanying Person(s) Spanish VAT @ 16%† Total payable |
€198.28 €31.72 €230.00 |
€198.28 €31.72 €230.00 |
€198.28 €31.72 €230.00 |
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* Please check to ensure your country is listed - click here.
** Reduced rate is offered to lawyers who are over the age of 65, have been an IBA member for more than 20 years and are no longer practising law. *** Non-members can register at the IBA rate if the IBA membership form is submitted at the same time as their conference registration. |
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Registration fees include:
Accompanying person fees include:
Payment of registration feesEuro:by cheque or bank draft drawn on a eurozone bank and in favour of the International Bar Association. OR by bank transfer to the IBA account at the National Westminster Bank, St James’s and Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United KingdomSWIFT address NWBKGB2L, IBAN GB58NWBK60721106570631. Please ensure that a copy of the bank transfer details is attached to your registration form and sent to the IBA office. Pounds sterling:by cheque or bank draft converted at the current rate of exchange and drawn on a UK bank and in favour of the International Bar Association. Please send with registration form to: IBA, 10th Floor, 1 Stephen Street, London W1T 1AT, United Kingdom OR by bank transfer to the IBA account at the NationalWestminster Bank, St James’s and Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United Kingdom SWIFT address NWBKGB2L, IBAN GB05NWBK56000313270222. Please ensure that a copy of the bank transfer details is attached to your registration form and sent to the IBA office. US dollars:by cheque or bank draft converted at the current rate of exchange and drawn on a US bank account held in the USA and in favour of the International Bar Association. Please send with registration form to: IBA, 10th Floor, 1 Stephen Street, London W1T 1AT, United Kingdom OR by bank transfer to the IBA US dollar account at the National Westminster Bank, St James’s and Piccadilly Branch, 208 Piccadilly, London W1A 2DG, United Kingdom SWIFT address NWBKGB2L, IBAN GB55NWBK60730101286498.Please ensure that a copy of the bank transfer details is attached to your registration form and sent to the IBA office. PLEASE ENSURE THAT YOUR NAME, MEMBERSHIP NUMBER (if applicable) AND THE WORDS ‘CON265+ MADRID’ APPEAR ON ANY TRANSFER OR DRAFT. Credit card payments: by Visa, MasterCard or American Express. No other cards are accepted. Credit cards will be charged in euro. Your credit card company will convert this cost to the currency of your credit card. VATThe IBA is REQUIRED TO REGISTER for VAT in Spain for the conference. All transactions will be subject to VAT (currently 16%).Spanish delegatesSpanish VAT will be charged to all delegates unless they provide the IBA with a Spanish VAT number on registration.In these circumstances it will be the delegate’s business that will be responsible for accounting for VAT under the reverse charge provision. All other delegatesAll other delegates who are not otherwise registered or required to be registered for VAT in Spain will be charged VAT on registering for the conference.This category of delegate may be able to recover VAT charged through the EU refund process subject to local rules which should be confirmed by the delegate. International Bar Association is incorporated as a Not-for-Profit Corporation under the laws of the State of New York in the United States of America and is registered with the Department of State of the State of New York with registration number 071114000655 and the liability of its members is limited. Its registered office in New York is at c/o Capital Services Inc, 1218 Central Avenue, Suite 100 Albany, New York 12205: the administrative office of the Association is at 1 Stephen Street, London W1T 1AT, United Kingdom. Registration check-inThe registration desk will be located on the 3rd floor, Palacio Municipal de Congresos (Campo de las Naciones). Conference materialsFrom 28 September all conference materials received by the IBA will be available for delegates to access and download free of charge from www.ibanet.org/conferences/madrid2009/. Conference headquartersPalacio Municipal de Congresos (Campo de las Naciones) Avda de la Capital de España Madrid 7 28042 Madrid, Spain Tel: +34 91 722 04 00 Fax: +34 91 721 06 07 www.madridespaciosycongresos.com/palacio/index_e.cfm The working sessions will take place at the Palacio Municipal de Congresos (Campo de las Naciones), the Pullman Hotel and the Novotel Hotel. Unless otherwise stated, ticketed lunches will take place at The Salon de Oriente at the Ifema Exhibition Centre, Pullman Hotel and Novotel Hotel which are a short walk, and the Velada Hotel which is a short coach ride, from the Palacio Municipal de Congresos (Campo de las Naciones) . All non-ticketed daily delegate lunches will be held at the Palacio Municipal de Congresos (Campo de las Naciones). Entry formalitiesAll delegates are responsible for checking visa entry requirements for Spain. Applications can take up to several months to process and some delegates will have to apply for their visa in person at their local embassy. Please contact your local embassy for entry formalities and apply for any required visa well in advance. For further information please visit the following websites: www.wordtravels.com/Travelguide/Countries/Spain/Visa www.embassiesabroad.com/embassies-of/Spain We strongly advise that you check with your embassy a month prior to travelling to ensure that entry requirements have not changed. We are unable to send visa supporting application letters to delegates prior to receipt of your registration form and full payment of fees. For bank transfer payments a copy of your bank transfer details is required in order to locate your payment. Upon receipt of the transfer documents the IBA will allocate the payment within five working days, and once this is successfully completed registration confirmation will automatically be sent. Access for the disabledPalacio Municipal de Congresos (Campo de las Naciones), the Pullman Hotel and the Novotel Hotel and all official IBA social function venues are accessible by wheelchair. Please notify us if you require special assistance. BadgesFor security reasons, name badges must be worn at all times during the conference and at social functions. Your name badge is your pass for the Palacio Municipal de Congresos (Campo de las Naciones) and opening ceremony. Proof of identity is required for replacement badges.
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The organisers may at any time, with or without giving notice, in their absolute discretion and without giving any reason, cancel or postpone the conference, change its venue or any of the other published particulars, or withdraw any invitation to attend. In any case, neither the organisers nor any of their officers, employees, agents, members or representatives shall be liable for any loss, liability, damage or expense suffered or incurred by any person, nor will they return any money paid to them in connection with the conference unless they are satisfied not only that the money in question remains under their control but also that the person who paid it has been unfairly prejudiced (as to which, decision shall be in their sole and unfettered discretion and, when announced, final and conclusive). |
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